Job Application - Novavine Inc

Job Posting OPEN

Administrative Assistant

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Novavine has an immediate opening for a focused and reliable full-time Administrative Assistant.

Our ideal candidate will bring their customer service strengths and add their dynamic abilities to offer overall support to our team. This role is responsible for various administrative tasks to ensure optimal office functionality.

Are you a consummate team player that easily adapts to quick changes, always dots the I’s and crosses the T’s, and has excellent verbal and written communication skills?  If so, we want to meet you!

Duties and Responsibilities:

  • Answer incoming phone calls through a multi-line system providing excellent customer service
  • Process business documents through designated procedures of the electronic filing system
  • Prepare and distribute monthly invoices for customer orders
  • Assist with scheduling and distribution of goods, collect payments, and electronically catalog signed contracts
  • Maintain a presentable front office and order office supplies as requested
  • Provide the highest level of professionalism while handling tasks of varied kinds
  • Consolidate and track multi-departmental purchases
  • Coordinate with internal and external customers for efficient administrative operations and communications
  • Various organizational projects and duties as assigned

Role Requirements:

  • HS diploma or equivalent
  • 1-3 years customer service or phone response experience
  • Ability to successfully function in a fast-paced environment
  • Excellent communication and interpersonal skills
  • Desire to deliver the best in class customer service at all times
  • Intermediate to Advanced MS Office Suite experience
  • Willingness to collaborate and be an effective team-player
  • Bilingual in English and Spanish highly preferred

Why work with us?

  • We offer paid time off, healthcare, and 401k with matching
  • We are caring, compassionate, and focused on diversity and inclusion
  • We strive to promote from within the organization whenever possible
  • Our professional attire includes jeans and tennis shoes
  • Our office is in the beautiful Sonoma Valley and our view is spectacular
  • We are passionate about our business, we work hard, AND we have fun